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Child Protection and DBS

DBS

We understand how safety and child protection is for schools when choosing photographers to work in close proximity and interacting with children. All our photographers have a valid enhanced DBS certificate which we can provide on request.

If you would like to request a copy for the photographer visiting your school please email admin@sbsdigital.co.uk
 

Child Protection Policy

Statement of Intent

The company recognises that all children, young people and vulnerable adults regardless of age, disability, gender racial heritage, religious belief or sexual orientation or identity have the right to protection from harm and abuse. The Company shall take all steps that are reasonably practicable, to comply with the Criminal Justice and Court Services Act 2000 and all other relevant Acts and Regulations. The Company shall monitor the conduct of staff to identify any inappropriate¡ate behavior and shall act accordingly and if necessary in accordance with its disciplinary procedures.

Staff Engagement

The Company shall not allow staff or contractors to have access to children, young people and vulnerable adults where there is any knowledge of that person or persons having any criminal conviction involving children or who are disqualified from working with children. The Company will remind all employees of their duty to disclose any such information, as required by the Criminal Justice and Court Services Act 2000.

Conduct within the school environment

All SBS staff working with school pupils have responsibility for the safeguarding and protection of pupils. All staff must remember that the welfare of children is the paramount consideration.

• You must adopt high standards of personal conduct when working within schools.
• You must behave in a manner which is a role model to pupils.
• You must not discuss or make inappropriate or insensitive remarks to pupils.
• You should avoid confrontational, demeaning or humiliating behaviour.
• You should treat information about pupils in a confidential and discreet way.
• You should not promise any pupil confidentiality if they wish to tell you something or disclose information of a sensitive nature to you.
• You should be aware that even well intentioned physical contact might be misconstrued.
• You should avoid physical contact not connected directly and appropriate to posing pupils for photographs. Pupils should be asked their permission prior to posing them and in-line with SBS training guidelines. No physical contact of the body, below the head or above knee height.
• Avoid where possible one to one situations. If this is not possible in the situation then inform a member of the school staff.
• Always report any signs of concern, distress or anger to member of the school staff immediately.
• You should avoid any conduct which would lead to a reasonable person questioning motivation and intentions.
• You are responsible for your own actions and behaviour.
• You should not give out personal telephone or mobile phone numbers; email or home addresses; or personal networking sites.

If you have any concerns about the welfare or safety of any young person while in a school, you should immediately contact the Headteacher or person responsible for Safeguarding.

Incident Procedures

The Company shall keep a dedicated log of all written and oral statements, along with a record of relevant telephone conversations, in the event of an incident or allegation under this policy. ln the case of a child, young person or a vulnerable adult on work experience or training this information will be immediately passed on to the learner's educational institution or primary carer as appropriate. The Company and staff shall treat all incidents with absolute confidentiality. The Company shall comply with the Data Protection Act 1998 for the safe and secure storage of all information relating to children's personal details, or details resulting from any incident or allegation arising within the scope of this policy. 

Monitoring and Review

This policy shall be monitored for effectiveness and shall be reviewed when :-

1. There has been an incident, whether the allegation is proved or not
2. There is a change in the legislation
3. There is a major company re-organisation

The Company will ensure that all staff having contact with children, young people and vulnerable adults are made aware of, understand, and act on this policy and are familiar with the accompanying guidelines.

Create a List of Student Details in Arbour

Create a List of Students Details in Bromcom

Create a List of Students Details in Scholarpack

Create a List of Students Details in Sims

Create a list of names with Photos for Supply Teachers

How Parents Place Orders

How to Upload a Name List for Your Photo Shoot

Is the Server Secure?

Information regarding server security provided by our software partner Netlife AS (org. nr 983 501 605).

To get a fully controlled and monitored environment, and to provide the uptime and the reliability necessary for the service, Netlife have built their own dedicated server rack, where all data is stored. They do not use cloud based storage based on third party suppliers like Amazon.

Making School Photography Effortless for You

Making School Photography Effortless

We have been making school photography effortless for the past year and we are able to offer you three options to get your school photographs done in a safe manner this term.

Whichever option you choose you will not have to hand out proofs, collect or chase payments, or hand out parents orders! We will handle everything whilst offering parents free delivery to their home address for their orders. We allow parents to view and share the images of their children for free, plus they can mix and photo packs of siblings, even across different schools if we have taken the photographs. All through our GDPR complaint website.

Option one is effortless and paperless. All we need you to do is supply us with parents email addresses on the names list which is all within GDPR guidelines if you have the parents consent to share them.

Option two is paperless. If you don't have consent to share email addresses, we could send you the codes on a spreadsheet for you to pass on to the parents using the school communication tools.

Option three is effortless. Codes are given out to the children on shoot day to take home to parents. We then handle everything else.

Whichever option you chose you will still get:

• COVID safe working practices
• No proof sheets to hand out
• No money being returned to the school
• No completed orders to hand back to parents
• No written contracts
• Secure access to our system
• Free staff photographs
• Free SIMS Licences
• Free primary school leavers books
• Access to our General Data Protection Regulations

If you have any questions please email admin@sbsdigital.co.uk

Our COVID 19 Risk Assessment

School Photographers August 2020

The controls/measures below have been put in place after evaluating the risk to our photographers working in schools in respect of the Coronavirus and to eliminate/reduce the potential for infected persons entering school premises, contamination of surfaces, and to maintain social distancing practices according to both the premises and the tasks undertaken by the photographers. Photographers are requested to bring to the management teams attention any such tasks they consider should be included in this risk assessment.

Risk Factor – Contact with infected persons

Photographers will be required to submit a COVID 19 Daily Health Check Declaration on the morning of any school visit that they declare and confirm to the best of their knowledge and belief that on that date:

1. They do not have a new continuous cough;

2. They do not have a temperature;

3. They have not lost my sense of taste or smell;

4. They do not feel generally unwell;

5. They do not share a home with anyone who is self-isolating;

6. They have not come into contact with anyone who is now confirmed or suspected to be positive for Covid-19; and

7. They have not been contacted by NHS track and trace service.

If a photographer displays symptoms or starts to feel unwell during a shoot, they should stop work immediately and advise a member of the school staff.

Risk Factor – Proximity to other staff and pupils

Social distancing measures should be maintained in all parts of the workplace wherever possible.

Where possible reasonable attempts should be made to create a barrier, such as using a desk, between the photographer and the subject to minimise any risk of contact. As shown in the examples below.

Where possible all subjects should be photographed standing rather than sitting. Where posing stools are needed for younger children the schools guidelines should be followed with regard to cleaning.

Risk Factor – Contaminated and potentially contaminated surfaces

Photographers must maintain hygiene standards as per government guidelines in hand washing.

Photographers will be responsible for cleaning their equipment before and after each shoot.

There will be no sharing of equipment. If more than one photographer is required to move equipment gloves & masks must be used.

Our Cookie Policy

To make this site work properly, we place small data files called cookies on your device. Most big websites do this too.

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don't have to keep re-entering them whenever you browse from one page to another.

How do we use cookies?

Only PHPSESSID is required to make this site work. You can delete or block the other cookies without loosing any functionality.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

Vendor Cookies Description

Netlife AS PHPSESSID

The PHP session cookie is a general purpose identifier used to maintain user session variables. It is a random generated number and will be deleted when you end your visitor session. It does not contain any user identification information

Google inc __utma

__utmc

__utmz

_ga

_gat_CustomerTracker

_gat_NetlifeTracker

_gid

These cookies are used to collect information about how visitors access and use our site. This is used to monitor performance, for reporting, and for providing data that will influence the improvements made to the site. The cookies collect information in an anonymous form, including the number of people visiting the site, their gender and age, how many pages they looked at and what pages they visited. See this google page for more information

How to control cookies

You can control and/or delete cookies as you wish - for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work. To provide website visitors the ability to prevent their data from being used by Google Analytics, Google have developed the Google Analytics opt-out browser add-on for the Google Analytics JavaScript (ga.js, analytics.js, dc.js).

Our GDPR Policy

Introduction

GDPR – General Data Protection regulations which came into force on 25 May 2018 in the EU and applies to all businesses doing business in or with a person in the EU.

Our software partner Netlife AS (org nr.983 501 605) are to be considered as a processor and are responsible for processing personal data on behalf of Stanley Baker Studios Limited as a controller. Development of the platform is always be based on the ‘data protection by design and by default” principle. The controller determines the purposes and means of processing personal data.

The GDPR includes the following rights for individuals and you will find information on how the software platform is compliant with these rights below:

• the right to be informed;
• the right of access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
• the right to data portability;
• the right to object;
• and the right not to be subject to automated decision-making including profiling:

The right to be informed

Individuals have the right to be informed about the collection and use of their personal data. This is a key transparency requirement under the GDPR.

In our privacy policy we inform about the purposes for processing personal data, the retention periods for that personal data, and who it will be shared with.

Our privacy policy is always visual in the webshop both as short link in the footer and also as a pop-up together with the cookie warning.

The right of access

Individuals have the right to access their personal data and supplementary information.

The right of access allows individuals to be aware of and verify the lawfulness of the processing.

In the users "my account" section in the webshop, the user can easilly download a .zip file containing a full copy of all data we hold on them.

The right to rectification

Under Article 16 of the GDPR individuals have the right to have inaccurate personal data rectified. An individual may also be able to have incomplete personal data completed.

The user can at any time get access to - and edit their info in the “my account” section.

The right to erasure/be forgotten

Under Article 17 of the GDPR individuals have the right to have personal data erased. This is also known as the ‘right to be forgotten’.

The user will at any time get access to the “delete me” feature in the “my account” section in the webshop. If they press this button, their user account will be “frozen” and inactivated. If they regret, they can reactivate their account within 30 days. After 30 days the user account and all data stored on their account will be erased.

The right to restrict processing

Article 18 of the GDPR gives individuals the right to restrict the processing of their personal data in certain circumstances. This means that an individual can limit the way that an organization uses their data. This is an alternative to requesting the erasure of their data.

In the users “my account” they can select to stop all reminders on both desktop and mobile.

The right to data portability

The right to data portability gives individuals the right to receive personal data they have provided to a controller in a structured, commonly used and machine-readable format. It also gives them the right to request that a controller transmits this data directly to another controller.

The content in the .zip file downloaded with data stored can be sent to the third party. But since we have the copyright to the pictures, we are not committed to transfer these to a new controller.

The right to object

Individuals have the right to object to processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); direct marketing (including profiling); and processing for purposes of scientific/historical research and statistics.

The user needs to actively opt-in to receive communication related to pure marketing of services when they create an account. In the users “my account” they can select to stop all reminders and preventing us from contacting them with sales related communication. Communciation related to gallery access, including reminders is not considered as marketing.

Cookie warning

We will display a warning in the webpage footer regarding the use of cookies, where the user needs to accept before continuing to register an account. Users can at any time read more about how the cookies are used on a dedicated system webpage with a direct link in the webshop footer.

Our Privacy Policy

Our Terms of Purchase

Our Terms of Service